ERP system: the booster of printing enterprise management reform

A good helper for effective management

1. Save printing time

As we all know, the printing industry is a special processing industry. Different customers and different products often have different materials and processes. If the traditional quotation model is adopted, the quotation staff of the enterprise needs to calculate the printed sheet, theoretical paper volume, actual paper volume, imposition printing fee, printing fee, post-press processing fee, product transportation fee, etc. according to the customer's requirements. Sometimes, for the accuracy of the quotation, the quotation personnel need to repeat the calculation many times to determine the final printing price. It can be seen that the traditional quotation method not only takes time and effort, but also cannot guarantee the accuracy of the calculation.

According to the characteristics of the industry, the printing ERP system divides the labor price calculation module into two parts: valuation by coefficient and quotation by cost, covering material cost, printing process cost, packaging transportation cost, and management cost. The quotation staff enters the number of printed sheets according to the customer's needs and selects the printed materials to provide the estimated amount to the customer. At the same time, the quotation module will calculate the cost of this batch of prints, greatly reducing the calculation time of the quotation staff. "Click the mouse and the data will be generated."

2. Effectively control the operation of customer funds

The return of funds from traditional printing enterprises is disturbed by many human factors, and a passive situation of "print quickly, pay slowly" often appears. The printing ERP system introduces advanced customer credibility and ideas. By setting the customer credibility level and the credit limit, the problem of difficulty in returning funds is solved from the source. If the customer owes too much and exceeds the credit limit, after the initial quotation, the ERP system will not only fail to generate a customer order, but also prompt the customer "please settle the arrears", which successfully solves the embarrassing problem in actual communication. At the same time, the ERP system will automatically remind customers who often delay payment according to the level of customer credibility. Some ERP systems even have automatic dunning functions.

3. Always monitor the workflow

According to the traditional management mode, the management of printing companies want to understand the work progress, they have to enter the workshop and get off the machine. The introduction of the printing ERP system changed this tedious process. The B / S architecture in the technical architecture of the ERP system places the installation program on the server, and all clients can be accessed through the browser. The management can monitor the production progress of various departments at any time without leaving the house, regardless of whether it is in the factory or off-site. The production transparency of the company has been greatly improved.

4. Reduce production losses

The large loss of raw materials in the production process is an important reason for the increase in production costs of enterprises. In the traditional management mode, in the cost calculation part, printing companies often use the same printing consumption coefficient, so it is impossible to know the real consumption. The introduction of the ERP system has solved this problem that has plagued enterprises for a long time. The ERP supplier will adjust the printing consumption coefficient used in the quotation in time according to the data fed back by the user, so that the data is closer to the actual production, thereby providing the enterprise with a quotation price closer to the cost. If the operator finds that the actual consumption of raw materials in the actual production is greater than the data on the bill of materials, he will technically find the cause and fundamentally control and reduce the production cost of the enterprise.

5. Standardize logistics management

The logistics management of printing enterprises refers to the management of printing consumables, which involves the purchase, shipment, and preservation of consumables such as paper, ink, fountain solution, and plate materials. Traditional printing enterprise management requires that warehouse custodians accurately record the use of consumables in various parts of the warehouse and provide timely feedback to the procurement department. The introduction of the ERP system has reduced the labor of warehouse personnel. The printing ERP system will set the safety stock according to the scale of the enterprise. The warehouse clerk only needs to input the quantity of each purchase and shipment truthfully, and the ERP system will automatically compare the inventory value and the safety value. If the inventory value is lower than the safety value, the system will issue an alarm to promptly remind the purchasing department to avoid the occurrence of production shortages. At the same time, the ERP system will also mark all printing consumables according to the minimum unit of use, strictly control shipments and reduce consumption. In addition, the ERP system can provide purchase quotations of different printing consumable suppliers at any time through the network, which not only saves purchase costs, but also saves purchase time.

Some notes on implementing ERP

1. ERP implementation is "leading project"

The implementation of ERP is called the "leading project", which illustrates the special role of enterprise decision makers in the process of ERP implementation. The implementation of ERP involves all-round changes in enterprise management. Without the participation and authorization of the leader, it is difficult to mobilize the overall situation. Therefore, enterprise decision makers should be educated first, followed by implementers and implementers of modern management theory, so that modern management consciousness can take root in the enterprise and become part of the corporate culture. At the same time, the enterprise management team must "eye inward" to do the basic management work, which is not provided by any good application software and software vendors.

2. Choose the ERP system suitable for your company

First of all, it is necessary to choose the corresponding ERP system according to the specific needs of the enterprise, rather than the general minicomputer. Secondly, this investment is not one-off. The advancement of technology and the deepening of management will make enterprises feel the shortage of resources. Therefore, there should be corresponding investment every year to ensure the healthy operation of the system.

3. ERP implementation needs compound talents

In the implementation cycle of the ERP system, various influencing factors may change at any time. Effectively managing and controlling risks is one of the important links to ensure the successful implementation of ERP system. This puts high demands on the implementation staff-both to understand computer technology and management.

The development of information technology has accelerated the speed and real-time nature of information transmission, expanded the coverage of business and the exchange of information, and provided extremely favorable conditions for enterprises to process information in real time and make corresponding decisions. In order for business processes to anticipate and respond to changes in the environment in a timely manner, companies must keep information agile and smooth. Just as it is impossible to grasp the ever-changing global market dynamics in real time with the information system limited to the enterprise, the multi-layered and bloated organization is bound to fail to respond effectively to market dynamics in real time. Therefore, enterprises implementing ERP to enhance the competitive advantage of "supply and demand chain" management will inevitably trigger all-round reforms of their business processes, information processes, and organizational structures. This reform is no longer confined to the enterprise, and involves all links in the "supply and demand chain."